I. VAT refund service at MVA

If you are worried and encountering many problems with VAT refund (value added tax) refund but don’t know where to find a reputable and responsible unit to handle it, then MVA is a great destination for you. With over 10 years of experience, we have a team of experts and personnel with rich experience in VAT refund services to support individuals and businesses nationwide in quick processing, ensuring compliance with legal regulations. To understand more about the tax refund service at MVA, please see more information below.

II. Tax refund service quotation

Currently, the tax refund service fee at MVA will depend on the actual documents of the customer’s business. On the other hand, the cost of a successful tax refund will be from 3% to 10% of the total tax amount refunded. Therefore, when we receive the application, we will also review and notify your company and business in detail before implementation. 

III. Time to complete MVA’s VAT refund procedures

Currently, completing VAT refund procedures at MVA will take about 45 working days. For many do-it-yourself units, it often takes longer because they lack processing experience and often make mistakes in preparing documents and VAT refund procedures. This greatly affects the process as well as the results. Below, MVA also shares some mistakes that units often make.

• The enterprise’s tax refund case in the tax refund request has not been clearly determined.
• Fill in the account number to receive VAT refund of the individual or business that does not match the account number registered with the tax authority.
• Wrongly declaring without adjusting the VAT data leads to the tax amount requested for refund not matching the declared tax amount…

IV. MVA’s tax refund service is committed

When choosing our services, businesses can be completely assured of professional expertise and especially ensure the following commitments:

• Minimize tax refund costs.

• Processing in the shortest time possible.

• Strictly check and process all documents and invoices before submitting tax refund documents.

• Say no to the risk of tax arrears and administrative penalties.

• MVA will assist your business representative in explaining to the tax authorities during the tax refund procedure.

• We will represent your company to receive the VAT refund decision.

• Continuous monitoring and support until the business receives the tax refund.

V. Conditions for businesses to receive VAT refund

If your business wants to receive a VAT refund, it must always meet the following necessary requirements:

• Your business needs VAT to be deductible.
• Process data and calculate VAT using the deduction method.
• Your business opens a bank account with the business’s tax code
• Have a number of accounting books prepared as well as keep accounting documents according to regulations.
• Handle value added tax refund procedures according to regulations.
• Your business needs to have a full business registration certificate or investment registration certificate and seal.

VI. 4 cases of tax refund you need to know

According to the provisions of Article 18 of Circular 219/2013-BTC, there are 9 cases of VAT refund as follows:

6.1 For exported goods and services

For exported goods and services of enterprises with non-deductible input VAT of 300 million VND or more in cases such as export and domestic business, import and export abroad, exported to the non-tariff zone.

6.2 For new investment projects

Your company or business will receive a tax refund if it is a newly established business establishment, is still in the investment phase, and pays VAT according to the deduction method. More than half of the accumulated VAT on goods and services related to investment projects of at least VND 300 million.

6.3 For investment projects for establishments and enterprises in operation

For units that will receive a VAT refund when offsetting VAT declarations, the input VAT amount that has not been deducted is 300 million VND or more. In case the amount is less than 300 million VND, it will be carried forward to the next tax declaration period.

6.4 For establishments, businesses calculate tax using the deduction method

If your company or business has changes in business type, change of owner, split, merger or bankruptcy, shutdown, etc., input VAT has not been fully deducted from 300 million VND or more will be refunded VAT.

VII. Tax refund dossiers and procedures in accordance with regulations

Currently, to make documents and tax refund procedures you can follow the instructions below from MVA

7.1 How to submit VAT refund application

• Bring documents directly to the nearest tax office.
• Submit indirectly through postal mail.
• Submit online via the tax authority’s electronic information portal.

7.2 Documents required in VAT refund application

Each tax refund application will depend on specific cases. That’s why the documents in the file will also be different.

• Tax refund documents for exported goods and services

• There is form 01/DNHT to request tax refunds and state budget revenue.
• Providing all contracts for purchasing, selling, and processing goods.
• All invoices and sales/export/processing documents.
• Exported goods require a customs declaration.
• There is a list of approved customs declarations according to form 01-2/HT.
• Have documents proving completion of payment for exported goods (via bank).

• Dossiers of goods and services entrusted for export have liquidated contracts

• Enterprises need to have an export entrustment contract.
• There is a customs declaration of goods exported by the enterprise.
• Liquidation of the export entrustment contract requires an accompanying minutes.
• There is a record of periodic debt reconciliation between the entrusting party and the entrusted party.
• Complete invoices and documents for sales, export or processing.
• Request tax refund and state budget revenue according to form 01/DNHT.
• Have documents to complete payment for exported goods through the bank.

• Investment project dossier

• Prepare documents according to form 02/GTGT ​​VAT declaration.
• Full copy of charter capital contribution documents.
• There is a decision to establish an investment project management board.
• Form 01-1/HT list of purchase documents and invoices.
• Provide full documents, invoices, and contracts related to investment projects.
• Fill out form 01/DNHT to request tax refund or state budget revenue.
• Provide a copy of the business license or documents proving eligibility to operate.
• Provide a copy of the investment registration certificate (in case of applying for an investment license).
• Have a full copy of construction permit, land use right certificate, or provide equivalent documents.

Note: in the following special cases, businesses do not need to submit specific sales, export, or processing invoices as follows:

• Electronic software exporting company and enterprise.
• The field of construction and installation in non-tariff zones or abroad.
• Doing business in the export processing sector such as electricity and water, food, consumer goods, stationery,…

VIII. When will businesses receive VAT refunds?

In fact, depending on the tax refund procedure of each business, the time to receive VAT refund will be different, specifically:

• In the case of tax refund in advance and inspection later, within about 6 working days from the date of receiving the tax refund dossier, the business will receive the money.
• Otherwise, checking first and refunding tax later will be done within 40 working days from the date of receiving complete tax refund documents.

According to Circular 80/2021/TT-BTC, from the date of receiving an order to refund state budget revenues or an order to refund and offset state budget revenues, the State Treasury must pay tax refunds within 1 business day.

IX. Frequently asked questions when filing VAT refund documents

• What is the deadline for submitting a VAT refund application?
• How to calculate VAT refund amount?
• What types of invoices, documents, and evidence are needed for VAT refund?
• How to record VAT paid and VAT refund in records?
• How do I check if I am entitled to a VAT refund?
• What are the procedures for submitting VAT refund documents? (processing steps, forms to fill out, where to submit application)
• If I have an error in my VAT refund, how can I correct it?
• How to track the status of whether my application has been processed?

If you have the above questions and have not been answered, please contact MVA Vietnam for advice and answers from a team of experienced experts.